Secretary
1.
Secretary Job Purpose
Secretaries/administrators are involved with the
coordination and implementation of office procedures and frequently have
responsibility for specific projects and tasks and, in some cases, oversee and
supervise the work of junior staff.
The role varies greatly depending on the sector, the size of
the employer and levels of responsibility. Most work involves both written and
oral communication.
2.
Legal Secretary Job Duties
- using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
- devising and maintaining office systems;
- booking rooms and conference facilities;
- using content management systems to maintain and update websites and internal databases;
- attending meetings, taking minutes and keeping notes;
- managing and maintaining budgets, as well as invoicing;
- liaising with staff in other departments and with external contacts;
- ordering and maintaining stationery and equipment;
- sorting and distributing incoming post and organising and sending outgoing post;
- liaising with colleagues and external contacts to book travel and accommodation;
- organising and storing paperwork, documents and computer-based information;
- photocopying and printing various documents, sometimes on behalf of other colleagues.
3.
Skill/Qualitification
Common tasks for the majority of secretaries/administrators
include word processing, audio and copy typing, letter writing, dealing with
telephone and email enquiries, creating and maintaining filing systems, keeping
diaries, arranging meetings and appointments and organising travel for staff.
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